Job Offer Letter

Job Offer Letter

July 30th, 2019

A job offer letter is used to formally offer a position to a candidate, and provide important information including start date, compensation, work hours, and job title. It is also known as an employment offer letter.

Top 3 Job Offer Templates:

Job Offer Letter Download.

Download this free job offer letter sample template in Word format.

Download Letter Instant download. No email required.

1. Standard job offer letter sample template.

Dear [Applicant Name],

[Company Name] is excited to bring you on board as [job title].

We’re just a few formalities away from getting down to work. Please take the time to review our formal offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [Company Name].

[Company Name] is offering a [full time, part time, etc.] position for you as [job title], reporting to [immediate manager/supervisor] starting on [proposed start date] at [workplace location]. Expected hours of work are [days of week and hours of work].

In this position, [Company Name] is offering to start you at a pay rate of [dollar amount or annual base salary] per [year, hour, annual salary, etc.]. You will be paid on a [weekly, monthly, etc.] basis, starting [date of next pay period].

As part of your compensation, we're also offering [If applicable, you’ll describe your bonus, profit sharing, commission structure, stock options, and compensation committee rules here].

As an employee of [Company Name] you will be eligible for [briefly name benefits, such as health insurance, stock plan, dental insurance, etc.].

Please indicate your agreement with these terms and accept this offer by signing and dating this agreement on or before [offer expiration date].

Sincerely, [Sender Name]

Looking for something less formal than the job offer letter example above? We've got a great informal job offer letter template below that's perfect for sending out a less formal offer letter email. This simple job offer letter sample is perfect for roles where you want to add some personality into a fairly dry offer letter.

Informal Job Offer Email Template Download.

Download this free simple job offer letter format in Word.

Download Template Instant download. No email required.

2. Informal job offer email sample template.

Dear [Applicant Name],

[Company Name] is excited to bring you on board as [Job Title].

You were our top candidate out of [# of candidates]. We were really sold on your [details about the candidate that made them your choice].

Below you can read details about compensation, benefits and the terms and conditions of your anticipated job with [Company Name].

[Company Name] is offering a [full time, part time, etc.] position for you as [Job Title], reporting to [immediate manager/supervisor] starting on [proposed start date] at [workplace location]. Expected hours of work are [days of week and hours of work].

We'll start you at a pay rate of [dollar amount or annual base salary] per [year, hour, etc.]. You will be paid on a [weekly, monthly, etc.] basis, starting [date of next pay period].

As part of your compensation, we're also offering [If applicable, you’ll describe your bonus, profit-sharing, stock options, commission structure, compensation committee here].

As an employee of [Company Name], you will be eligible for [briefly name benefits, such as health insurance, dental insurance, etc.].

Got questions? Feel free to email us or call.

Sincerely, [Sender Name]

Getting ready to make an offer, but want to bring the candidate in one last time beforehand to discuss details and reassure yourself? We've got a warm up email below to take care of just that for you.

Job Offer Warm Up Email Template Download.

Download this free job offer warm up email sample template in Word format.

Download Template Instant download. No email required.

3. Job offer warm-up email sample template.

Dear [Applicant Name],

That last interview went really well. We had [# of applicants] apply for this position, but you're our top choice because [reasons this was the successful candidate]. We also think you'd be a great fit with our team because [reason you think they'd be a great cultural fit].

Do you have time [date and time you'd like to meet] to review the details of this job and talk about an offer?

Sincerely, [Sender Name]

Additional Information for Job Offer Letters:

1. At-will employment.

In every state, with the exception of Montana, employees are presumed to be at-will, meaning they or the employer may terminate the employment relationship at any time, for any reason. This does not apply to certain employment situations and under some collective bargaining agreements.

Read our complete guide to at-will employment.

2. Exempt or non-exempt.

Some employers choose to include a statement in the offer letter about exemption status. Exempt employees are not eligible for overtime (typically salaried employees). Non-exempt employees are eligible for overtime. Read more about the difference between exempt and non-exempt employees.

3. Conditions and agreements.

You may want to include any conditions that potential employees must meet after being hired or agreements they're expected to sign. These often include:

  • I-9 (U.S. employment eligibility verification).
  • Employee background checks.
  • Drug screening.
  • Non-compete agreements.
  • Non-disclosure agreements.
  • Intellectual property agreements.

The job offer forms just part of a greater strategy. Read our article on Full Life Cycle Recruiting to see where the job offer fits in the journey from attracting potential employees to eventually bringing them onboard.

FAQs:

What Needs To Be In A Job Offer Letter

What needs to be in a job offer letter?

  • Position title.
  • Employment type - part-time, full time, etc.
  • Compensation - annual salary, hourly rate, bonuses, etc.
  • ​Benefits - health, dental, paid time off, etc.
  • ​Start date, schedule, and work location.
  • Pay dates - monthly, weekly, etc.
  • Who the candidate will report to.
  • Offer expiration date.

See these templates for more.

Is a job offer letter legally binding?

Yes, an offer of employment letter is legally binding once the employee accepts the position by signing the job offer letter.

Learn more about job offers.

How do I write a job offer letter?

  • Indicate the company name and job title at the top of the page.
  • Follow this with "Dear Applicant Name," and congratulate him/her.
  • Insert information about the job title, start date, main duties, compensation, benefits, and who the person will be reporting to.
  • Provide a space for the candidate to sign and date the offer letter. Include an expiration date.
  • End with your name and position at your company.

See these templates for more.

Is a job offer letter legally binding?

No. If the job does not materialize, the candidate has no legal recourse against the employer even if the job offer was in writing, unless there was a defined long-term promise of employment.

Get more details about job offers.

Can an employer take back a job offer?

Yes. An employer may rescind a job offer after you have accepted it and is not liable to provide a reason for that decision.

See more information on job offers.

What is the difference between an offer letter and a contract?

Many people consider an offer letter and contract to be interchangeable, but that is not the case. A job offer letter is a formal offer that describes what the job entails and what the employee can expect from the job. A contract outlines the full role and responsibilities of a position and provides a timeline of employment. Both documents must be signed by the prospective employee.

Read more about job offers.