Letter of Recommendation

How to Write a Letter of Recommendation Fast and Easy [Templates + Samples]

Letter Of Recommendation
Finish your letter of recommendation fast with free downloadable templates that cover a variety of situations, with advice on writing great reference letters.

Last updated November 19th, 2017

A letter of recommendation is a letter where the author details and vouches for the capabilities, character traits, and overall quality of the person being recommended. This can be from a professional, employment, academic, or personal perspective.

These letters are also called a reference letter, recommendation letter, letter of reference, or just reference. They are most commonly used in the hiring process as part of the employment verification step where they are called an employment reference or job reference.

Letter Of Recommendation Download
Letter of Recommendation Template Download.

Download this free letter of recommendation template in Word format, and get your letter written fast.

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3 Perfect Letter of Recommendation Templates:

1. Basic letter of recommendation.

[Today’s Date]

Dear [Mr./Mrs./Ms./To Whom it May Concern],

I am writing to recommend [full name of person you’re recommending] for [what you’re recommending them for].

I have known [person you’re recommending] since [date] as [capacity in which you’ve known the person, i.e. “good friend,” “co-worker,” etc.].

I have always known [person you’re recommending] to be [qualities the person has, such as “honest,” “loyal,” “hard-working”].

Based on our experience together, I can confidently recommend [person you’re recommending] for [thing you’re recommending them for].

Sincerely,

[Your Name + Signature]

Here’s the secret about letters of recommendation. No one wants it to be long and complicated. The last thing anyone wants is a multi-page letter. The person receiving the letter is busy too, and chances are the letter is a formality. They just need to be sure that you really recommend the person, and that you’re in a position to provide a strong recommendation.

How to Write a Letter of Recommendation:
How To Write A Letter Of Recommendation
  • State that you’re offering your recommendation.
  • What you’re recommending the person for.
  • The nature of your relationship (supervisor, teacher, etc).
  • The length of time you have known this person.
  • A description of the traits that make the person recommendable.

2. Personal or character letter of recommendation.

Dear [Mr./Mrs./Ms./To Whom it May Concern],

I am writing to recommend [full name of person you’re recommending] for [thing you’re recommending them for].

I have known [person you’re recommending] for [number months or years] as a [friend, coach, neighbor, etc].

From my experience, [person you’re recommending] is [qualities the person has, such as “honest,” “kind,” easy to work with,” etc].

One example of [his/her] character is when [he/she] was [something specific he/she did that showed character].

Based on our experience together, I can confidently recommend [person you’re recommending] for [thing you’re recommending the person for].

Sincerely,

[Your Name + Signature]

3. Academic letter of recommendation.

[Today’s Date]

Dear [Mr./Mrs./Ms./To Whom it May Concern],

I am writing to recommend [full name of student you’re recommending] for [thing you’re recommending them for].

I have known [Person you’re recommending] for [number of semesters, months or years]. [He/She] has been a student in my [list classes of your student has taken] classes. We’ve also worked on [any other projects you’ve worked on together].

I have always known [person you’re recommending] to be [qualities the student has, such as “a dedicated student,” “hard-working”].

I was especially impressed with [his/her] work on [specific task or project performed] where [he/she] was able to [something specific he/she accomplished].

Based on our experience together, I can confidently recommend [student you’re recommending] for [thing you’re recommending the student for].

Sincerely,

[Your Name + Signature]

How to Ask for a Letter of Recommendation:

  1. Give them plenty of notice that you’ll need a letter
  2. Ask for the recommendation by phone or in person
  3. Provide information to help them, such as dates you worked with them
  4. If it needs to be mailed, provide stamped and addressed envelopes
  5. Be very clear about what the letter is for and who they should address it to etc.