Rejection Letter

Job Rejection Letter

July 29th, 2019

A job rejection letter informs employees that they have not been chosen for a job. Rejection letters give them this information formally and respectfully so that they can continue their job search. They are also known as employment rejection letters or candidate rejection letters.

Make a good impression on the candidates you decline by sending them a rejection letter promptly. We’ve got templates below that will make it super fast and easy.

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Job Rejection Letter Sample:

[Date]

Dear [name],

Thank you for taking the time to apply to [position they applied for]. We really appreciate the effort you put into this. We received and have reviewed [a specific number, or “a large number”] of applications.

After reviewing them thoroughly, we felt that other applicants were better suited for [position they applied for]. At this time, we are declining to move forward with your application.

Best of luck on your job search.

Sincerely,

[Company/Organization Name]

Job Rejection Letter Template Download:

Download this job rejection letter template in Word, and customize for your own needs quickly.

Download Letter Instant download. No email required.

The letters above are meant to be catch-all ones that can apply to any business and their style of declining employees. You'll notice that we don't say why the candidate was declined.

Instead, we often like to add the following paragraph to our letters as a way of leaving applicants with a more positive attitude toward our brand:

After reviewing them thoroughly, we settled on [name of selected candidate] for the role. [He/she] was ultimately chosen because [list at least 3 reasons the person was chosen].

This way you're not focusing on negative traits of the applicant, but still giving them a reason for your choice.

How To Write A Job Rejection Letter
How to Write a Job Rejection Letter:
  • Thank candidates for applying.
  • Give them the number of applications you received.
  • State clearly that you are "declining to move forward with their application."
  • Consider giving reasons you choose the final candidate.
  • Avoid giving reasons why a candidate was declined.
  • Use the word "declined" rather than "rejected."
  • Wish them luck on their search.

FAQs:

What do you write in a rejection letter?

  • Date.
  • Address candidate by full name.
  • Thank candidate for the job application.
  • List the number of applications you received.
  • State clearly that you will not be hiring the candidate.
  • Wish them luck on their job search.

For more information, view our job rejection letter sample.

How do you politely reject a candidate?

It's best to be concise and appreciative of their application. Be sure to thank the candidate for their application and consider giving reasons as to why you chose the final candidate. Avoid long explanations and giving reasons for why a candidate was declined. In addition, choose your words wisely. Even though you want to be clear, avoid using words such as 'rejected'.

Learn how to write a job rejection letter.

How do you sign off a rejection letter?

Your tone should be courteous so that the candidate remembers your company for it's prompt and polite reputation. In addition, make sure you're prompt and thankful for their efforts. Sign off with your company's name and letterhead.

Check out this free job rejection letter template.

What do you write in a rejection letter after an interview?

  • Thank candidates for applying.
  • Give them the number of applications you received.
  • State clearly that you are "declining to move forward with their application."
  • Consider giving reasons you choose the final candidate.
  • Avoid giving reasons why a candidate was declined.
  • Use the word "declined" rather than "rejected."
  • Wish them luck on their search.

How do you write a good rejection email?

You can use the same ideas that are in our rejection letter sample. Make sure the subject line is personal and thanks the person for his or her effort.

What do you put in the subject line of a rejection email?

Your subject line should be the candidate's name, the title of the position, and the company name.

What is a rejection letter?

A formal letter sent by a business or organization stating that someone has not been chosen for a job or course of study.

How do you reject an internal candidate?

  • Do it in person, not over email.
  • Be clear about your reasons.
  • Ask about their professional goals.
  • Find alternative opportunities for growth in the company.
  • Check-in with them after a few days to show that you care.