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Simple Resignation Letter Template Download:
Download this simple resignation letter template in MS Word format and start using it straight away.
Download NowSimple Resignation Letter Sample:
[Date]
[Company name]
[Your name and position]
Dear Mr./Ms. [insert name]
I would like to inform you that I am resigning from my position as [insert position name], effective [insert date].
Thank you for all the support and opportunities you have provided me over the years. I have truly enjoyed my time working at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional development.
I will do everything I can to complete my current projects and train other team members or new employees to take over my duties. Please let me know if there is anything else I can do to help during this transition period.
I wish the company continued success in the future and hope to stay in touch.
Sincerely,
[Your name]
[Signature for hard copy]
Formal Resignation Letter Template Download:
Download this formal resignation letter template in MS Word format and start using it straight away.
Download NowFormal Resignation Letter Sample:
[Your name]
[Your address]
[Your phone number]
[Your email]
[Date]
[Supervisor name]
[Supervisor title]
[Company name]
[Company address]
Dear Mr./Ms. [insert name]
Please accept this letter as formal notification of my resignation from the position of [insert position name], effective [insert date].
I thank you for all the support and opportunities you have provided me during my time at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional development.
Over the next [insert remaining period], I will do everything I can to complete pending tasks and incomplete projects, and I am willing to assist in the process of hiring and training my replacement. Please let me know if there is anything else I can do to help during this transition period.
Sincerely,
[Your name]
[Signature for hard copy]
Professional Resignation Letter Template Download:
Download this professional resignation letter template in MS Word format and start using it straight away.
Download NowProfessional Resignation Letter Sample:
[Your name]
[Your address]
[Your phone number]
[Your email]
[Date]
[Supervisor name]
[Supervisor title]
[Company name]
[Company address]
Dear Mr./Ms. [insert name]
I am writing to notify you of my resignation from the position of [insert position name], effective [insert date].
Thank you for all the support and opportunities you have provided me during my time at [insert company name]. I am grateful for the encouragement you have given me to pursue my personal and professional development.
Over the next [insert remaining period] I will ensure that my remaining tasks and current projects are completed, and I am willing to assist in the hiring and training of my replacement. Please advise how I can assist in this transitional period.
I wish the company continued success in the future and hope to stay in touch.
Sincerely,
[Your name]
[Signature for hard copy]
How to Write a Resignation Letter:
Our complete guide with informative steps on how to draft an effective resignation letter.
Guidelines for writing a resignation letter:
Identify yourself.
This may seem superfluous but your resignation letter is an official document that should include your full name and position at the company.
State your intention to resign.
The first paragraph of the letter should include your resignation statement and should specify your last working day. This should be short and simple. Do not include a reason for your decision.
Give thanks.
In the second paragraph, thank your employer for the opportunities you have been given during your time with the company. Describe some of the things you enjoyed most about working there.
Offer to assist with the handover.
In the third paragraph, mention your willingness to make the transition easier for the company. Offer to complete all your current projects, train coworkers, or perform other duties if required.
Sign your letter.
If you are handing in a hardcopy of your resignation letter, remember to sign at the bottom.
The Purpose of a Resignation Letter:
While it is not a legal requirement, providing your employer with a resignation letter allows the company to facilitate a smooth transition. Depending on when you hand in your letter, the company will have enough time to find a suitable replacement or train a coworker to perform your duties.
A resignation letter also serves as an official document for HR and your employee file. Even if you give verbal confirmation of your intention to resign, many companies require a written and signed document to process your exit benefits.
Two Weeks' Notice Letter vs. Resignation Letter:
Essentially, a two week's notice letter and a resignation letter are the same thing. The purpose of the document is to inform your employer that you will be leaving your job on a specific date.
With a two weeks' notice letter, your date of departure is two weeks from the date you hand in your letter. A resignation letter is different in that you can indicate your intention to leave on whatever date you like. This is usually between five days and four weeks.
What to Avoid:
- Don't provide a reason for your resignation.
- Don't brag about your new job.
- Don't be negative about your managers or coworkers.
- Don't disrespect the company.
Additional resources:
Feeling unprepared for your departure? Read our article on How to Quit a Job.
Need some time off to pursue a personal interest? Read our article on Sabbatical Leave.