A layoff letter should clearly inform the employee that they have been laid off, and explain their next steps regarding benefits, pay, company property, and the last day of work. It should also inform employees if it is only a temporary layoff.

If you are preparing to lay employees off, be sure to have an attorney review your layoff plans, as well as your letter, to avoid legal risks.

Layoff Letter

Layoff Letter Sample Template Download

Download this layoff letter sample template in Word format and have your letter written in minutes.

Download Now

Below we have a version of the layoff letter that you can copy and paste directly into an email or word processor.

Layoff Letter Template:

Dear [Employee Name]:

I regret to inform you that you are being laid off from your position as [position name] effective [date layoff goes into effect]. This layoff should be considered permanent.

A recent [restructuring, economic downturn, buyout, etc] requires that [company name] lays off [number] employees.

These layoffs are not related to individual performance.

You will receive [amount of severance pay] and you will continue to receive [any benefits they continue to receive] until [time at which benefits end].

The following company property must be returned by [return date]:

  • [list company property to be returned.]

Thank you for your contributions to the company. If you have any further questions, please get in contact with [contact name].

My best wishes for success in your future endeavors.

Sincerely,

[Your Name]
[Title]

How To Prepare For a Layoff

A complete step-by-step guide on how to prepare yourself for a layoff before it happens.

FAQs:

Are employers required to give notice of layoff?

In terms of the Fair Labor Standards Act, employers are not required to give an employee notice prior to termination, irrespective of the reason.

How do I write a layoff letter?

  • Add the employee name, ID number, position, and department.
  • Add the name of manager or supervisor handling the layoff.
  • Include any severance, benefits, and compensation the employee is entitled to.
  • Detail any company property employee is expected to return.
  • Highlight any legal agreements including nondisclosure, noncompete, etc. the employee has signed.
  • Have your legal counsel check the letter before you send it.

What is considered a layoff?

A layoff is when a person's employment is terminated or suspended, with or without notice, by management or their employer. A permanent layoff is referred to as redundancy.

Related Articles:

How To Prepare For a Layoff

A complete step-by-step guide on how to prepare yourself for a layoff before it happens.

What To Do If You Are Laid Off

A complete step-by-step guide on what to do if you have been laid off.

Wrongful Termination

Definition, resources, and FAQs.

Reasons for Leaving a Job

How to explain why you left your previous job in an interview.

Employee Termination Letter

Employee termination letter made easy with four samples and a free template download.