An employee "thank you for applying" email lets job applicants know that their application has been received, and may also set up their expectations for what's next and when they should expect responses. They can also be used to passively screen applicants.
Thank You for Applying Email Example:
Thanks for taking the time to apply for our position. We appreciate your interest in [company name].
We're currently in the process of taking applications for this position. We will begin taking interviews [time frame i.e. in the next two weeks]. If you are selected to continue to the interview process, our human resources department will be in contact with you by [date, or estimated date].
That's the basic email. You might want to try out Betterteam's screening email as an alternative. It acknowledges that the application has been received, but it also gets the ball rolling on the hiring process.
The idea is to send applicants 5 questions that take about 20 minutes to answer. This will automatically filter out unmotivated applicants because they won't even bother answering. Furthermore, you'll be able to pick out the good candidates quickly because they've all answered the same questions, making responses easy to compare.
Our sample email includes 5 generic questions that you can use, although we recommend that you tailor them to the particular job as much as possible.
Application Screening Email Example:
Thank you for taking the time to apply for our [title] position. Below is a small test we would like you to tackle which should take no more than 20 minutes. This will help us to understand the way you work and also give us some insight into your skills.
- Why did you decide to apply for this job?
- What, in your opinion, is the most important task for this job? Why?
- List the steps you would normally take to do this task correctly.
- What would you do to make your work stand out from the rest?
- Can you give me some examples of how you've done this job in the past, and the results you've gotten? Any numbers would be great.
How do you acknowledge receipt for a job application?
Also known as an application acknowledgment email, a "thank you for applying" email is a courteous way to thank candidates for their application and can provide further details about interview dates and times.
Should I use a thank you for applying auto response?
Yes, we think so. An acknowledgment gives applicants a good impression of your company by showing. It can also save you from having to follow up with emails asking when applicants can expect to hear back, and checking to see if you received their resume.
By simply saying thank you for your resume in a quick, automated email, you'll save lots of time. By writing it with help from a thank you for your application email template, you'll save even more time. No reason not to do it.
Should my company use the thank you for applying email for screening?
We recommend that any company should use a screening email, with one caveat. You'll want to write a really solid job posting that gets potential applicants excited about the job.
If you've just written a job post that's just a list of requirements and qualifications, the good applicants may not be interested enough in the job to want to answer your questions. You can get more tips on writing your job posting here.
How do you end a thank you email?
You can choose to provide details about the interview process and when the candidate can expect to hear from HR, should they pass the screening stage. Alternately, just sign off with your name.
Find an interview confirmation email here.