New Employee Announcement Email

A sample email that you can use to make your new employee feel welcome.

New Employee Announcement Email Template

June 29th, 2020

Making a new employee feel welcome is an important step in creating a positive company culture. Sending out a new employee announcement creates a good first impression and informs co-workers about the new employee's role within the company.

New Employee Announcement Template

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New Employee Announcement Example Email:

To all staff.

[Insert employee name] will be joining [insert company name] to fill our open position in [insert department]. [His/Her] first day will be [insert date].

[Insert employee name] has worked for a number of years in the [insert industry] and we are delighted to welcome [him/her] to the [insert company name] team. If you see [insert employee name] around the office, make sure you extend [him/her] a warm welcome. [Insert employee name] will participate in employee onboarding activities for [his/her] first few weeks on the job.

[Insert employee name] will work closely with [insert co-worker name] who will serve as [his/her] official mentor. You will find [insert employee name] in our marketing department on the fourth floor. Take a moment to stop by and welcome [him/her] to the company.

[Insert employee name] is a seasoned traveler and amateur photographer with plenty of stories to share. You can contact [insert employee name] on extension [extension number] or [insert email address].

Regards,

[Insert name]
Department Manager

What to Include In Your Announcement Email:

Employee name, position, and start date.

A standard new employee announcement should include the name of the person joining the company, what they will be doing, and when they will be starting.

Who will be the employee's manager/mentor.

Your announcement should include information about your new employee's manager or mentor, and the department they will be working in.

A few facts about the new employee.

Ask your new employee for a few interesting facts about their life they wouldn't mind sharing with their co-workers. Including this information in your announcement will provide ways for your current employees to easily connect with your new employee.

Employee company email or telephone extension.

Include your new employee's office extension number and company email address so that he or she can be welcomed or contacted by other employees when they arrive.

💡 A well-crafted new employee announcement should make your new employee feel important, welcome, and part of the team.

Tips and Final Thoughts:

Some companies attach a photograph of their new employee to their announcement. This makes it easier for current employees to identify and welcome your new employee on their first day.

While most new employee announcements are sent via email, you can also post your announcement on the company website or social media page. Make sure your email is short, easily readable, and informative.

FAQs:

How do you announce a new staff member?

You can announce the arrival of a new employee with a well-crafted employee announcment email to all staff.

What is a good way to introduce a new employee?

Ask your new employee for a few facts about their life they don't mind sharing with their co-workers. This will give your current employees an opportunity to connect and start a dialog with your new employee.

What should you include in a new employee announcement?

  • Employee name, position, and start date.
  • Who will be the employee's manager/mentor.
  • A few facts about the new employee.
  • Employee company email or telephone extension.

Is it a good idea to post new hires on social media?

Most new employee announcements are sent via email internally to all staff. However, many companies also post their announcement on the company website and social media page.

What should you avoid putting in a new employee announcement email?

  • Employee personal details such as a home address, cell number, and personal email.
  • Personal details about the employee they may not be willing to share with co-workers.
  • Why the employee left their last job.