Developing an Employee Recruitment Plan

Learn how to create a recruitment plan for your company. Includes a free sample.

Developing An Employee Recruitment Plan

July 6th, 2020

A recruitment plan outlines your strategy for finding, screening and hiring new employees. Rather than trying a variety of methods to see what works, you can arrange a recruitment plan before you begin the recruitment process.

Recruiting a new employee can be time-consuming and expensive, particularly if you don't have a clear direction. If you have a predetermined plan in place, you can be consistent in your recruitment efforts and direct your resources to a series of strategies that will help you find the kind of people you want to hire.

Recruitment Plan Template Free Download

Download our free Recruitment Plan template in Microsoft Word format.

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5 Components of a Recruiting Strategy:

1. Figuring out what position needs to be filled.

You can't hire new employees unless you know exactly what role you need to slot them into. If you've identified a gap in your company's workforce that has been created by someone else's departure, or by the growth and evolution of your organization, that gap needs to be filled by someone who is qualified to meet the demands of that particular role. Anytime you begin the recruitment process, you should start by identifying very clearly what you are looking for.

2. Deciding how the job(s) will be filled.

Knowing what positions are vacant is only the start. How are you going to meet the need in your company? Will you hire multiple people? Will you look for a part-time or full-time employee? Will there be a trial period? Will you hire over the course of the next week or the next month? These are all important questions that need to be asked when you are drawing up a plan.

3. Deciding the type of candidates that should be targeted.

What type of characteristics make up your target group? It might be education, work experience, years of service, geographic location, or some other attribute. Picking out several characteristics like this can help you to narrow down your search pool and have a better idea of where to look. For instance, most general laborers won't be active on LinkedIn, but seasoned professionals are likely to frequent LinkedIn and keep an up-to-date profile.

4. Connecting with the target group.

There are a number of ways to make the first point of contact with your target group. These include:

This list is not exhaustive by any means, but these are some of the most common ways for employers to start a conversation with prospective employees.

5. Meeting and evaluating the target group.

The success of your recruitment plan really comes down to how you evaluate the candidates. A job interview is a must for virtually any position, but job interviews can be conducted in a variety of ways. Some companies opt for a series of interviews so that can narrow down candidates and go a little deeper with shortlisted applicants in their second conversation. Others conduct only one interview but ask the candidates to take a short assessment to test their skills or knowledge in a certain area.

Aside from these basic screening methods, you can do your due diligence with employee background checks and calls to references.

Final Thoughts:

Before you struggle with your recruiting efforts and scratch your head wondering why you aren't able to find that candidates that you're looking for, sit down and come up with a recruiting plan. With the right recruting strategies and steps in place, you can exponentially increase the quality of your results. You can use our recruitment plan sample above to help you get started.


How do you write a hiring plan?

  • Define the position.
  • Know your company and department.
  • Determine your timeframe.
  • Develop a budget plan.
  • Assess your hiring options.
  • Collaborate across departments.

Learn more about developing an Employee Recruitment Plan.

How do you determine recruitment needs?

  • Identify the vacancy and evaluate the need.
  • Develop a position description.
  • Develop a recruitment plan.
  • Select a search committee.
  • Post the position.
  • Implement the recruitment plan.

Read more about developing an Employee Recruitment Plan.

How do you develop a recruitment strategy?

  • Determine accountability for the strategy.
  • Identify the business and overall HR goals of the firm.
  • Identify which business goals and which business units you wish to impact.
  • Identify any possible (future) changes to the internal or external business environment.
  • Select between the traditional “narrow” recruiting strategy and a broader talent management approach.
  • Develop or refine your recruiting mission statement.

Get more information on developing an Employee Recruitment Plan.

Why is a recruitment plan important?

Employing the right people for your business is the most important part of your organization, therefore, you must have a good recruitment process to attract the right kind of employees for your business needs. A good recruitment process can minimize the time involved in searching, interviewing, hiring and training candidates.

Read more about developing an Employee Recruitment Plan.

How many stages does the recruitment process comprise of?

  • Planning.
  • Strategy development.
  • Searching.
  • Screening.
  • Evaluation and control.

See more details about developing an Employee Recruitment Plan.