Personnel File Checklist:
Basic Employee Information:
- Name, address, phone number.
- Emergency contact details.
Employment History:
- Job application and/or resume.
- Job offer letter.
- Job description.
- Education verification (if applicable).
- Education transcripts (if applicable).
- References.
- Background check.
- Any other documents related to employment.
- Sick leave, vacation, and leave of absence/sabbatical records.
Employee Performance Development:
- Employee appraisals.
- Attendance logs.
- Performance goals.
- Performance improvement plan (if applicable).
- Requests for training, transfer, and internal job applications.
- Training and professional development records.
- Employee recognition, including awards and performance letters.
- Written warnings and/or disciplinary hearings.
Legal Documentation:
- IRS tax forms (W-4, I-9).
- Payroll and compensation information.
- Employment contract.
- Employee benefits.
Employee Termination Records:
- Resignation letter.
- Termination letter (if applicable).
- Exit interview record.
- Unemployment and insurance documents.
- Final pay records (vacation, retirement, etc.).