Job Abandonment Letter Template:
Dear [employee name]:
Our records show that you have not reported to work at [company name] since [date when absences began] and have not contacted a direct supervisor or manager at [company name] regarding these absences.
According to company policy, absence without notification for more than [number of days] consecutive days is considered job abandonment. This letter is to inform you that your employment with [company name] has been terminated effective [date] for job abandonment. This is considered a voluntary resignation.
Please return any company property you may have immediately.
If you are eligible for benefits, a separate notification letter informing you of your rights will be sent to within 30 days.
Should you have any questions, please contact [contact name].
Creating a Job Abandonment Policy:
A job abandonment policy should establish how many days of absence without notification constitutes abandonment, and what the procedures are for managers or supervisors to attempt contact. Once this policy is created, it should become part of your employee handbook.
How to Prevent Job Abandonment:
1. Conduct employee engagement surveys.
Employees may leave abruptly if they feel underappreciated in their role. Focus on employee engagement so that you know how your employees feel about working for you.
2. Offer medical leave-of-absence.
Sometimes emergencies come up and people have no choice but to abandon their job. With a medical leave-of-absence policy, you can allow your employees to take some paid or unpaid time off if they need to.
3. Offer enough vacation time.
If someone feels like they are overworked and never have the opportunity to take a break, they may be tempted to abandon their job in favor of another opportunity. You can prevent this by offering a reasonable amount of annual vacation time.
4. Pay competitive wages.
An underpaid employee may be quick to leave if a better job opportunity comes along. However, if you pay competitive wages, you will give employees another reason to stay.