Senior Administrative Assistants facilitate the operations of a company by preparing documents, relaying information, and ordering stationery. Senior Administrative Assistants may also serve as the faces of their companies during stakeholder engagement.
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Senior Administrative Assistant Job Description Template
We are searching for a meticulous Senior Administrative Assistant to conduct clerical duties within our organization. Salient duties include preparing and printing documents, capturing data, and organizing office events. As a Senior Administrative Assistant, you may also be required to oversee the work of junior staff.
To be successful as a Senior Administrative Assistant, you should be familiar with popular virtual and tactile storage solutions. An outstanding Senior Administrative Assistant will update existing administrative policies to promote efficiency within the company.
Senior Administrative Assistant Responsibilities:
- Fielding queries from staff and clients.
- Printing, scanning, e-mailing, and distributing hard copies of documents.
- Preparing budgets and tracking expenditure across the organization.
- Purchasing stationery and other office supplies as these become depleted.
- Scheduling meetings and events based on staff members' availability.
- Drafting agendas, booking venues, and sourcing refreshments ahead of each event.
- Representing the organization during meetings with stakeholders.
- Securing transport and accommodation bookings for staff upon request.
- Formulating and distributing administration policies, and updating existing protocols.
Senior Administrative Assistant Requirements:
- High school diploma.
- Formal secretarial qualification is preferred.
- Prior experience creating and maintaining sizable databases.
- Demonstrable experience as a Senior Administrative Assistant.
- Familiarity with legislation and ethical considerations that govern the use of data.
- Advanced computer literacy.
- Ability to prioritize tasks.
- Excellent verbal and written communication.
- Appreciation for minutiae.
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