Receptionists handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans.
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Receptionist Job Description Template
We are looking for a Receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.
To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.
- Greet clients and visitors with a positive, helpful attitude.
- Assisting clients in finding their way around the office.
- Announcing clients as necessary.
- Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
- Preparing meeting and training rooms.
- Answering phones in a professional manner, and routing calls as necessary.
- Assisting colleagues with administrative tasks.
- Performing ad-hoc administrative duties.
- Answering, forwarding, and screening phone calls.
- Sorting and distributing mail.
- Hiring, managing and developing the junior administrative team.
- Provide excellent customer service.
- Scheduling appointments.
- Associate’s or bachelor’s degree in related field.
- Prior experience as a receptionist or in related field.
- Consistent, professional dress and manner.
- Excellent written and verbal communication skills.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Good time management skills.
- Experience with administrative and clerical procedures.
- Able to contribute positively as part of a team, helping out with various tasks as required.
May I customize your receptionist job ad sample?
Receptionist job descriptions should match a company’s specific needs. You may change any section of our receptionist job advertisement sample to better explain the skills and qualities you’re looking for in your next hire.
What should I include in my receptionist job posting?
When you post a receptionist job listing, you should think about the reception job duties that you need your employee to handle. Create a receptionist task list and include it when you advertise a receptionist job. Use the receptionist job description and duties above to get started and add to or expand on the skills and qualifications you’d like to have in your next hire.
What are some receptionist interview questions?
After you’ve posted a receptionist job advertisement, you can create interview questions by reviewing your company’s requirements to be a receptionist.
After you have reviewed the receptionist job description example above and completed a receptionist duties list, take a look at our receptionist interview questions to prepare for this stage of the hiring process.