Job Requisition
If you work in management for a company with a human resources department and recruiters, or a layer of upper management and want to replace or add new talent to your workforce, your first step will be creating a job requisition. Once this proposal to create a new or fill a vacant position has been approved, the recruitment process kicks off.
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Job Requisition Form Download:
Download this job requisition form in PDF format and start using it straight away.
Download NowWhat is a Job Requisition?
A job requisition is a formal request to create a new or fill an open position at a company, often with backup documentation. It typically includes the job title, department, justification for the need to fill or create this position, the fill date, position type, job description, and proposed salary.
Why is a Job Requisition Important?
A job requisition has multiple benefits. It's the start of the official paper trail of the hiring process and plays a role in the checks and balances within an organization. It clarifies the need to fill a position, which should align with the company's business goals, and indicates the budget needed to do so.
It also plays a key role in ensuring an efficient recruitment process, as it sets out the job specifications and requirements the hiring team will need to create accurate job postings and screen applicants in order to find suitable candidates to present for the role.
How to Write a Job Requisition:
The process of preparing a job requisition is going to vary quite a bit from company to company. This guide to creating a job requisition provides a general outline of the process and includes tips to help you create a compelling document for requesting a new hire.
Understand how the job will affect your company.
Do your research.
You should know exactly what is not getting done because you don't have this position, what will get done once you fill the position, and how it will affect the company overall, especially in terms of revenue, product or service quality, and morale.
Get buy-in from stakeholders.
Talk to stakeholders from other departments and get them on board with this position. If you can get the heads of other departments to support a role that doesn't even report to them, you've got a strong case.
Focus on outcomes.
What, exactly, will a successful candidate in this position accomplish? Give clear goals, say, for 90 days, 120 days, and one year to make it easy for the person approving the requisition to understand exactly what the company is getting, and how to measure if it was a good hire.
Complete and submit a job requistion form.
Obtain a job requisition form.
Reach out to your HR department to get a job requisition form and information about your company's procedural guidelines for a new hire request.
If your company does not have a standard job requisition form yet, you can download and use our job requisition form template above.
Complete the job requisition form.
Fill out the form with the required information, taking care to be very clear about the role and skills requirements and outlining precisely why these are necessary and how they align with the business goals.
You should already have all this information on hand from the research you did in the first section of this how-to guide.
Submit the job requisition for approval.
Before the hiring team can get started with the talent search, the job requisition must be approved. If you are not sure whose signature(s) you will need, check in with your HR department about the procedure to follow in your company. Once the job requisition has been approved, the HR department can start the recruitment process.
FAQs:
How do you write a job requisition?
What does requisition closed next step mean?
Requisition closed means that the job requisition closed or will close on the particular date that is listed.
What is a job requisition workday?
A workday job requisition indicates that a position is free to fill.
What is a personnel requisition form?
A personnel requisition form advertises an open position that senior administrative, payroll, or human resources staff can apply for.
What are requisition numbers?
A requisition number is a reference number that is attached to a job posting on a website. This number makes it easier to locate and track the posting internally.
What is the approval process for job requisitions?
Usually, a manager will fill out the requisition, get it approved by HR or upper management, then hand it off to a recruiter to find a candidate that meets their needs. Part of the purpose of a requisition is to act as a guide for the recruiter to be sure they get the right person for the job.
What is the difference between a job requisition, job description, and job posting?
The job description is an accurate description of the role, responsibilities, and necessary qualifications of a job. It is usually a dry piece of technical copy, meant for internal use to pass along information about job requirements and to give expectations to a new hire.
A job posting is meant to work as an advertisement. It treats potential recruits like great customers, gets them excited about the possibility of working for your company, and helps you quickly fill a job vacancy.
A job requisition is a preliminary step to making a posting but often comes after the description has been created.
What is an open requisition?
An open requisition is one that has not yet reached the closing date. Thus, it is still active.