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Job Description Template

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By Toni Ross, May 8, 2024
Toni Ross is the Senior Editor of Betterteam. Her interests include developing resources that help build and grow value-oriented, connected teams, both personal and professional.
Two women working on a job description template.

A job description template is a reusable model that can be tailored to detail the specific requirements, responsibilities, job duties, and skills required to perform a role. It typically includes a list of common daily tasks, equipment or tools used, who the role reports to, and the overall goals of the role.

What is a job description? See our definition.

Job Description Template Sample Download

Job Description Template Free Download

Download this sample job description template in Word format and have a job description created in just a few minutes.

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What is a Job Description Template?

A great job description template makes it simple to list the job duties and responsibilities for every job in your company. Our standard job description template in Word format is great for describing a position internally and can be used as the basis to create a job posting template.

How To Create A Job Description Template:

  1. Create a space for the job title using square brackets with the "Job Title" placeholder in bold.
  2. Leave a space open under the title, then create the heading "Reports To" in bold.
  3. Under your "Reports To" heading, type out a generic sentence stating who the role reports to. Use square brackets with placeholders for the job title and the position(s) being reported to.
  4. Create the heading "Job Overview" in bold and leave a blank space under the heading where a brief description can be written.
  5. Create the heading "Responsibilities and Duties" in bold with 5-7 bullet points below it.
  6. Create the heading "Qualifications" in bold, also with 5-7 bullet points below it.
  7. Save your template with a clear title where authorized personnel can access it.

Looking to create yours from scratch? Try our guide on how to write a job description.

Job Description Sample Template:

[Job Title]

Formal position title.

Reports To:

The [job title] will report to [position title or titles this position reports to].

Job Overview:

Provide a brief, four-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall.

Responsibilities and Duties:

  • List the essential duties required to carry out this job.
  • List them in order of importance.
  • Use complete sentences.
  • Start sentences with verbs.
  • Use the present tense.
  • Use gender-neutral language.

Qualifications:

  • Education level.
  • Experience.
  • Specific skills.
  • Personal characteristics.
  • Certifications.
  • Licenses.
  • Physical abilities.

FAQs:

Where can I find a simple job description template in a Word document?

Use our job description template. We also have a job posting template that is aimed at helping you write descriptions that attract potential employees on job boards.

How do I create a job description template in PDF format?

You can start with our job description template in Word format. Click "File" and select "Save As," then select PDF as your preferred format and save.

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