Clerical Assistants help company offices to run smoothly by performing a variety of clerical, typing, and administrative duties. They are also known by a variety of other titles, such as Office Clerks and Clerical Workers, and may work their way up to positions such as Administrative Assistants or Office Managers.
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Clerical Assistant Job Description Template
We are looking for a detail-oriented individual to join our team as a Clerical Assistant. The responsibilities of the Clerical Assistant include answering and directing calls, sorting the daily mail, maintaining filing systems, and typing up forms and other copy.
To be a successful Clerical Assistant, you should have excellent organizational and administrative skills. Ultimately, a top-notch Clerical Assistant should have good communication skills, strong telephone etiquette, and great computer skills.
Clerical Assistant Responsibilities:
- Answering and directing calls, taking messages, and making phone calls on behalf of the company.
- Sorting and distributing the daily mail, sending out bills, and arranging pickups for packages.
- Using office equipment to check emails, send faxes, make copies, and update computer databases.
- Typing forms, correspondence, memos, and other materials.
- Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.
- Maintaining inventory on office supplies.
- Completing assignments and projects according to instructions from supervisors.
- Overseeing and helping out new hires, office temps, or part-time students.
Clerical Assistant Requirements:
- High school diploma or GED.
- Completion of an administrative course may be advantageous.
- A minimum of one year's office experience may be preferred.
- Competency with computers, physical and digital filing systems, and typing.
- Strong written and verbal communication, interpersonal, and maths skills.
- Good problem-solving skills.
- Professionalism, discretion, and the ability to work with minimal supervision.
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