Clerical Assistant Job Description

Clerical Assistant Job Description Template

We are looking for a detail-oriented individual to join our team as a clerical assistant. The responsibilities of the clerical assistant include answering and directing calls, sorting the daily mail, maintaining filing systems, and typing up forms and other copy.

To be a successful clerical assistant, you should have excellent organizational and administrative skills. Ultimately, a top-notch clerical assistant should have good communication skills, strong telephone etiquette, and great computer skills.

Clerical Assistant Responsibilities:

• Answering and directing calls, taking messages, and making phone calls on behalf of the company.
• Sorting and distributing the daily mail, sending out bills, and arranging pickups for packages.
• Using office equipment to check emails, send faxes, make copies, and update computer databases.
• Typing forms, correspondence, memos, and other materials.
• Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.
• Maintaining inventory on office supplies.
• Completing assignments and projects according to instructions from supervisors.
• Overseeing and helping out new hires, office temps, or part-time students.

Clerical Assistant Requirements:

• High school diploma or GED.
• Completion of an administrative course may be advantageous.
• A minimum of 1 year office experience may be preferred.
• Competency with computers, physical and digital filing systems, and typing.
• Strong written and verbal communication, interpersonal, and maths skills.
• Good problem-solving skills.
• Professionalism, discretion, and the ability to work with minimal supervision.