How to Decline a Job Offer

A step-by-step guide on how to respectfully decline a job offer.

How to Decline a Job Offer

May 21st, 2020

If you are actively seeking employment, there may come a time when you need to turn down a credible job offer. Declining a job offer can be tricky, especially if you don't want to burn any bridges or tarnish your professional reputation. If you act professionally and provide a valid reason for your decision, there should be no hard feelings.

Decline Job Offer Email Template

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Decline Job Offer Email Example:

Email Subject line: Job offer – [Your name]

Dear Mr./Ms. [insert the last name of hiring manager]

Thank you for offering me the role of Assistant Manager. I appreciate you taking the time to consider my application and answering my questions about the company and the position.

Though it was a difficult decision, I have decided not to accept your offer. After much consideration, I have accepted a senior managerial position at a different organization.

If you are still looking to fill this open position, I know someone who would be a great fit for the company. I would be happy to pass on their contact information.

It was a pleasure meeting everyone at [insert company name] and I look forward to staying in touch. I have sent through a connection request on LinkedIn and hope to hear from you.

Sincerely,

[Your name]

How to Decline a Job Offer:

Chose a communication method.

Most companies require written confirmation of declined offers for their records, so choosing to email your decision is fine.

If you are on good terms with the hiring manager, or know them pretty well, consider paying a visit to the office or picking up the phone. This will work in your favor if you want to keep the company on good terms for any future job offers.

Show your appreciation.

When turning down a job offer, it is important to show your appreciation for the time and energy the company has spent reviewing your resume, interviewing you, and putting together the job offer. Saying thank you will go a long way in maintaining a professional relationship with the company.

Example: Thank you for offering me the role of Assistant Manager. I appreciate you taking the time to consider my application and answering my questions about the company and the position.

Clearly state that you are rejecting the offer.

It might sound a bit strange, but your email should explicitly state that you are declining the job offer. If you fill your email with compliments and apologies, your message may be lost in the pleasantries. This does not mean you should be harsh in your wording, but you do need to be clear about your intentions.

Example: Though it was a difficult decision, I have decided not to accept your offer.

Provide a brief reason for your decision.

You may be tempted not to provide any reasons for your decision, but the company deserves to know why you turned them down. Provide, a brief and honest explanation without being too personal.

Example: I have accepted a senior managerial position at a different organization.

If possible, provide a recommendation.

You may not be able to provide the company with a recommendation, but if you do know someone searching for a job who would be perfect for the role, offer to provide the company with their information.

Example: If you are still looking to fill this open position, I know someone who would be a great fit for the company. I would be happy to pass on their contact information.

Offer to stay in touch.

You should end off your email, meeting, or telephone call with an offer to stay in touch. It is always a good idea to stay connected with professionals in the industry, especially when starting a new job. If any future positions become available at a higher level, they might just contact you for the opportunity to apply.

Example: It was a pleasure meeting everyone at [insert company name] and I look forward to staying in touch. I have sent through a connection request on LinkedIn and hope to hear from you.

FAQs:

Is it okay to reject a job offer?

Yes, you may receive more than one job offer when looking for a job in which case you would need to turn down one or more offers.

How do you respectfully decline a job offer?

  • Show your appreciation.
  • Clearly state that you are rejecting the offer.
  • Provide a reason for your decision.
  • Provide a recommendation if possible.
  • Offer to stay in touch.

What is the best way to decline a job offer?

  • In-person.
  • By telephone.
  • By email.

Will declining a job offer hurt my future job prospects?

No, if you respectfully decline the offer and provide a valid reason for your decision, you should have no issues applying for a job in the future.