Personal Executive Assistant Job Description

Personal Executive Assistant Job Description Template

We are looking to hire a methodical personal executive assistant to perform all administrative and clerical duties required by our C-level executives. The personal executive assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on behalf of our C-level executives. You should also be able to guide and mentor the clerical staff.

To be successful as a personal executive assistant, you should demonstrate strong organizational skills and ensure that all meetings run on time. Ultimately, an exceptional personal executive assistant will ensure that C-level executives’ time is maximized by effectively managing their schedules.

Personal Executive Assistant Responsibilities:

• Screening telephone calls, taking messages and responding to queries.
• Arranging domestic and international flights, transportation, and accommodation for C-level executives.
• Managing C-level executives' personal and business diaries.
• Coordinating meetings, conference calls, and interviews.
• Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
• Organizing fund-raisers, staff appreciation functions, and other company events.
• Forwarding or replying to emails and correspondence addressed to C-level executives.
• Compiling and submitting expense reports to C-level executives.
• Performing personal errands for C-level executives as required.

Personal Executive Assistant Responsibilities:

• High school diploma or GED.
• Certification in office administration or management is advantageous.
• Proven experience working as a personal executive assistant.
• Proficient in all Microsoft Office applications.
• Good phone etiquette.
• The ability to multitask.
• Strong planning and organizational skills.
• Excellent communication skills.
• Exceptional customer service skills.
• Detail-oriented.