Personal Executive Assistant Job Description

Personal Executive Assistant Job Description

July 19th, 2019

Personal Executive Assistants assist C-level executives by performing all administrative and clerical duties required. They ensure that C-level executives have the time to execute critical business decisions.

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Personal Executive Assistant Job Description Template

We are looking to hire a methodical Personal Executive Assistant to perform all administrative and clerical duties required by our C-level executives. The Personal Executive Assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on behalf of our C-level executives. You should also be able to guide and mentor the clerical staff.

To be successful as a Personal Executive Assistant, you should demonstrate strong organizational skills and ensure that all meetings run on time. Ultimately, an exceptional Personal Executive Assistant will ensure that C-level executives’ time is maximized by effectively managing their schedules.

Personal Executive Assistant Responsibilities:

  • Screening telephone calls, taking messages and responding to queries.
  • Arranging domestic and international flights, transportation, and accommodation for C-level executives.
  • Managing C-level executives' personal and business diaries.
  • Coordinating meetings, conference calls, and interviews.
  • Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
  • Organizing fund-raisers, staff appreciation functions, and other company events.
  • Forwarding or replying to emails and correspondence addressed to C-level executives.
  • Compiling and submitting expense reports to C-level executives.
  • Performing personal errands for C-level executives as required.

Personal Executive Assistant Responsibilities:

  • High school diploma or GED.
  • Certification in Office Administration or Management is advantageous.
  • Proven experience working as a personal executive assistant.
  • Proficient in all Microsoft Office applications.
  • Good phone etiquette.
  • The ability to multitask.
  • Strong planning and organizational skills.
  • Excellent communication skills.
  • Exceptional customer service skills.
  • Detail-oriented.

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